Job offer
Administrative Assistant
Working closely with the CFOYou will become the key contact for ensuring the smooth administrative and financial operation of the organization. Your role will be to ensure that our administrative processes—which are already well-documented—are carried out properly, that our financial data is reliable, and that our obligations are always met.
You will take charge of the administrative and financial tasks assigned to you and carry them out independently, performing the necessary checks and procedures and involving the CFO when a decision or approval is required.
Responsibilities
Accounting and Finance
- Process, file, and post supplier invoices to the books
- Prepare accounts payable tracking reports and process the requested payments.
- Prepare customer invoices and follow up on payments.
- Follow up directly with suppliers and customers
- Perform bank, credit card, and balance sheet account reconciliations.
- Post the required month-end and year-end adjusting entries.
- Help prepare monthly financial reports and budget tracking.
- Assist in preparing the documents required for financial reporting.
Tax, Payroll, and Compliance
- Prepare payroll and follow up with our payroll service provider.
- Prepare GST/QST returns and the required payments.
- Follow up with the CNESST, Revenu Québec, and the CRA.
- Monitor group insurance plans, RRSPs, and employee administrative records.
- Ensure compliance with the organization’s various legal, tax, and administrative obligations.
Continuous Improvement
- Help develop new administrative and financial tools.
- Support the team with various administrative tasks.
- Ensure rigorous and structured document management so that files, contracts, and administrative and financial documents are properly organized, up to date, and easily accessible.
Job requirements
Training
- Accounting and Management Technician
- Bachelor of Business Administration
- Equivalent education or experience.
We value attitude far more than a degree. If you’re curious, thorough, and motivated, but don’t yet have all the technical skills, we’re ready to help you grow.
Why join our team?
What we offer
- Permanent position of 35 hours per week.
- Flexible schedule with the option to spread your hours over four days and enjoy your Friday.
- Hybrid remote work, 2 days a week at the Quebec City office
- 6 weeks of vacation, including two weeks during the holiday season.
- 10 days of sick leave.
- Group Insurance.
- Group RRSP with employer contributions of up to 2 %.
- Plenty of autonomy.
A caring, skilled, and deeply committed team.
This job is probably right for you if…
- You make lists… and you really enjoy checking them off.
- You spot errors in an Excel spreadsheet before anyone else does.
- You can't leave the office knowing that a project is "almost" finished.
- You spontaneously create spreadsheets to track deadlines or projects. When someone asks you for a progress report, there’s a good chance you’ve already prepared it. You get real satisfaction from a job well done.
You will work directly with our CFO
Our CFO loves Excel spreadsheets, well-structured processes, balanced numbers, and time-saving tools. She’ll challenge you, encourage you to understand the “why” behind things, and give you a lot of autonomy. In return, she’s looking for someone who is curious, thorough, and proactive—someone who loves to learn and finds satisfaction in doing things with care. If your first instinct is to say: “I think we could improve that.” You’re a perfect match.
Does that sound like you?
We’re interested in your resume… but not as much as we’re interested in you.
Tell us in a few lines why you think you're the right person for us. What motivates you? What are you particularly proud of? Why do you think you'd enjoy working with us?
We can't wait to meet you.
Submit an application
Would you like to join us, make a tangible contribution to the growth of impact-driven companies, and work with colleagues, partners, and a dynamic board of directors? Send us your application today!
